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Project Number:
Phelps Mill Foundation Restoration
Contract Number:
Other Project Numbers:
Project Description:
Historic Phelps Mill Foundation Restoration
Construction Location:
29035 Co Hwy 45
City or Township:
Bid Opening:
11/23/2021 3:00 PM
Expected Award Date:
Project Start Date:
Construction Start Date:
Construction End Date:
Work Type:
Project Type:
Highest Funding Level:
DBE Project:

Project Identification: Sealed proposals shall be received for the foundation restoration of the Otter Tail County Historic Phelps Mill, located in Underwood, Minnesota, in accordance with the Construction Documents prepared by BHH Partners Planners/Architects, 650 3rd Avenue Southeast, Perham, MN 56573.

Project Description: Raising of the existing Phelps Mill structure and providing additional reinforcing and reconstruction of the existing foundation. Also includes additional historical reconstruction and repairs throughout the building interior and exterior.

Pre-Bid Walk-Through: A pre-bid walk-through will be held at the site on Thursday, October 21, 2021 at 1:00 PM. All interested bidders shall attend or make special arrangements with the Owner at the Owner’s convenience. The Owner is not obligated to meet at other times/dates than listed above.

Bid Date/Time: Bids for the project will be received until 3:00 p.m. local time on Tuesday, November 23rd, 2021 and will be publicly opened at that time and read aloud.

Bid Opening: Sealed bids shall be received at The County Auditor’s Office located in the Government Services Center until the bid date/time noted. Contractors may be present at the bid opening which will take place in the West Battle Lake Conference Room of the Government Services Center. Bids will be received by:

County Auditor’s Office, 510 West Fir Avenue, Government Services Center, Fergus Falls, MN 56537

Contractor shall be responsible for bids mailed or delivered to ensure receiver of bids has bid by the bid opening.
Otter Tail County Representatives will be present at the bid opening.

Examination of the Site: All interested bidders shall visit the project site to obtain firsthand knowledge of existing conditions, including existing utilities and services, obstacles that may be encountered and all other conditions relative to the Work to be performed that may or may not be shown within the Contract Documents.

Additional Compensation: Awarded Contractors shall not receive extra payments for conditions that can be determined by examining the site and the Contract Documents in their entirety.

Pre-construction Meeting: Pending project approval, A pre-construction meeting will be scheduled. Responsible Contractor in receipt of awarded bid along with any/all subcontractors shall attend.

Tentative Commencement of Work: Pending project approval, the responsible Contractor in receipt of awarded bid shall begin work immediately upon finalization of contracts or earlier if possible. Anticipated notice to proceed date of November 10th, 2021.

Examination of Documents: Drawings, Specifications and other Contract Documents may be examined at the following locations:

Electronic Files: Examine documents via the ‘Bid Documents’ tab at www.bhhpartners.com.

Exchange Rooms: See County Website: https://ottertailcountymn.us/notice-to-bidders-phelps-mill-foundation-restoration/

Procurement of Documents: See County Website: https://ottertailcountymn.us/notice-to-bidders-phelps-mill-foundation-restoration/

Time of Completion: Contractor in receipt of awarded bid shall complete the project to Substantial Completion as defined by the contract, no later than May 9th 2022. And not more than Thirty (30) days after Substantial Completion for final completion.
Bids Requested By:

Otter Tail County Parks and Trails Department
505 South Court Street
Fergus Falls, MN 56537
Project Owner:

Kevin Fellbaum, Parks & Trails Director
505 South Court Street
Suite 1
Fergus Falls, MN   56537
(218) 998-8470
Project Engineer:

Kevin Fellbaum, Parks & Trails Director
505 South Court Street
Suite 1
Fergus Falls, MN   56537
(218) 998-8470